General Journal Entry
A journal entry is a way to record special transactions. You can set initial bank balances, enter bank fees, adjust liabilities, etc. Some General Journal Entries are added by the system automatically; void process, bank reconciliation, etc. A more common use of general journal entries would be to move monies from one liability to another.
When entered from the Menu (FROM THE MENU: Miscellaneous, Financial, General Journal Entry), the entry will NOT be tied to any case. So, this is NOT the way you would typically want to enter a general journal entry. Entry should be initiated from the Requirement Detail screen, hovering over “Options” and then select the link for general journal entry.
- Date: Enter the date and time of the journal entry.
- Payment method: Select payment method if applicable.
- Payor/Payee: Type in the name if applicable.
- Transaction number: Assigned by the system.
- Reference number: Enter a reference number if applicable.
- Detail lines (below): Enter the number of lines you will need. One line per account that will be adjusted.
- Account: Select the first account you wish to enter a transaction. Enter the dollar amount that should be a credit or a debit.
- Memo: Enter a description of the transaction.
Click on the UPDATE button or press ALT+U to save your changes.