Events

This area allows you to add appointments for a person and/or case.

FROM THE MENU: Case, Events

FROM THE CASE DETAIL SCREEN:

There are many areas in Quest that will allow you to Add an Event.

To add a new event:

  • Event date/time: Enter the date and time of the hearing/appointment or click on the calendar at the end of the field and select your date/time.
  • Choice: In the event you wanted to set first and second settings for example, you could put a 1 here for the primary hearing and a 2 for the second setting.
  • Find Date, Daily, Monthly: These are discussed under the COURT, section of this manual. Find Dates Daily Monthly. The Find dates button lets you search for available days, the daily button calendar will display a daily view of the calendar, and the monthly button displays a monthly view of the calendar. These buttons only work if there is a schedule set up for the selected court.
  • Event Type: The type of hearing or appointment that is being scheduled.
  • Court: Select the appropriate court/calendar. If you leave this blank, it is assumed by the system that you are scheduling a meeting and your name will be added to the event.
  • Estimated length in minutes: The length of time for this event.
    • Each event type can have a default length set. If you are scheduling a routine hearing you can leave the default time. If you need to schedule extra time for this hearing, please put in the anticipated length in minutes.
    • If you are scheduling a meeting you can put in the anticipated length in minutes.
    • If you are scheduling something on a calendar that has a specific number of slots available, you would leave the default at one, since you will be taking one of the available slots.
  • Location: The location of this event. This is for your information only. If the event is taking place in the normal location, you can leave blank. If it is taking place somewhere special, you could add a location.
  • Schedule for: If you are inside a case or a person detail, the system will put in the names associated with the case for you. If you are not inside of a case, you will need to GET NAME and do a name search on at least one person involved in the meeting.
    • By adding an Event without a case name, you will be adding a RED BOOK NOTE. The notes on this event will be displayed on the court calendar in Red. You must have authority to add a red book note. More on Red Book Notes.
  • Cases: All of the parties’ active cases will be listed. If there is more than one case going to this event, you must click on ALL cases going to the event. These cases print on the calendars and files could be missed if they are not included in the event.
    • You do not have to schedule events in cases. An event can be scheduled for the person only.
  • Include this user: If you do not select a court, you will be automatically added to this event. If you wish to add another Quest user to the event, you can add the user by typing in their Quest ID number.
  • Future events for people and relatives: This is a handy feature that informs you if there are future hearings already scheduled for any of the parties or any of their relatives.
  • Disposition: When an event is done, you must dispose of it, or let the system know how the event was handled. If it was completed, if it was rescheduled, or the parties failed to appear, etc. Select the most appropriate choice. Failure to dispose of an event will result in the event appearing in red on lists.
  • Disposition date/time: The date and time the event was disposed of.
  • Actual start date/time: If you wanted to keep track of the actual length of the event, you could enter the actual start date/time. This could be helpful to Court Reporters if they need to go back and check the record for something or if the actual length of hearings is being tracked.
  • Actual end date/time: The date and time the event actually ended.
  • Notes: You can make whatever notes necessary.

Click on the UPDATE button or press ALT+U to save your changes.

Once you have updated and saved the basic event information, more options become available.

Event Detail:

Event Attributes:

Event attributes can be customized to keep track of any statistical information your jurisdiction may need to keep.

Click on the appropriate attribute to select it.

Click on the UPDATE button or press ALT+U to save your changes.

Event names/cases:

This area will show all the names and cases attached this this event. It also provides links to many frequently used areas in Quest.

  • Event names/cases: If you need to add more people or cases to this event, you can click on the ADD at the end of the row.
  • Links: You have links to the different areas in Quest:
    • Person’s Name: If you click on the person’s name, you are taken to the EVENT NAME DETAIL screen. You can click the NEW button once in that screen if you wish to add more cases.
    • Eyeglasses: The eye glasses are a link to the Supervision Dashboard.
    • Person Detail: Takes you to the PERSON DETAIL screen.
    • Contacts: Takes you to the LIST CONTACTS screen.
    • Case: Takes you to the CASE DETAIL screen.
    • CCS: Takes you to the Chronological Case Summary.
    • History: Takes you to the HISTORY screen.
    • Documents: Takes you to the LIST DOCUMENTS screen.
    • Last PI/Last PDR/Last Review: All can be configured to show on this screen as a quick link to those particular documents.
    • Deadlines: Takes you to that particular deadline’s CASE DEADLINE DETAIL screen so you can quickly finish that deadline if necessary or add a new deadline by clicking on the NEW button once inside the CASE DEADLINE DETAIL screen.

Appearances:

This section was set up to allow you to see who appeared or failed to appear at the event. It can also be used to create subpoenas to the parties for this event. How to Create batch Subpoena.

To show someone appeared, simply click in the appeared column beside the person who did appear. Templates can be configured to update this section based on responses to who appeared and who failed to appear selected in the template, if the template is created in the document section of the event.

Click on the UPDATE button or press ALT+U to save your changes.

Relatives with Outstanding Warrants

Any relative of any of the names linked to the event who has a warrant will be displayed here.

Future events for people and relatives

Future events for of any of the names linked to the event will be displayed here. It could be helpful to the family to have events scheduled to minimize the number of times they have to come into the area.

Documents/docket entries

Any document or docket entry that is created on the EVENT DETAIL screen is displayed on the EVENT DETAIL screen, on the court docket (shown below), in the LIST DOCUMENTS screen as well as the CASE DETAIL screen.

If Notice is sent through Quest using the DOCUMENT DETAIL screen, that notice is also shown on the court docket. More about Documents/docket entries.

To dispose of an event:

Events should always be disposed of. If they are not, they will appear red in the event list.

  • Click on the existing event to get to the Event Detail Screen.

Disposition:

  • Select the best option.

Disposition Date/time:

  • Enter the date and time the event was disposed.