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Chart of Accounts

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This is an index of all the financial accounts in the general ledger. The Chart of Accounts (COA) has is separated by assets and liability accounts.

There can be different COAs set up in the system by using the Grouping option. You can have a group for Clerk financials, a different group for Detention financials, and still a different group for Safe Baby Court financials. The grouping option keeps these groups separated. You are given authority to the group you need.

Each account has an account register. You can click on any account to view the transactions for a date range. The checking account lists all deposits and checks. The Undeposited Funds lists all receipts.

Assets and liabilities must always equal.

Asset Accounts

Asset accounts consist of Bank accounts, Investments, and Cash on Hand.

Liability Accounts

Liability accounts consist of all the money collected that will be paid to someone.

Each liability account can have 4 types of accounts:

• Accounts Receivable – money owed to you.
  • These accounts hold the information about the liability and expense accounts to be used as well as the amount of commission to be taken and the commission account.
• Liability – money to be disbursed.
  • These accounts hold the disbursement information.
  • It specifies if this account is a mass disbursement or individual disbursement.
    • Clerk fees are a mass disbursement. Many receipts in, one check out.
    • Restitution is not a mass disbursement. One receipt in and one check out.
  • The asset account from which the funds should be disbursed.
  • It also specifies who to pay the funds to in the event of a mass disbursement, such as the Trustee.
• Income – total money assessed.
  • This account simply accumulates amounts.
• Expense – money disbursed or waived.
  • This account simply accumulates amounts.